How ceremonies brought in mindset change within teams while they are new to process transformation?

  • Large service based organizations, when they get into agile transformation leap from waterfall, there comes multiple layers of questions like starting from its approach, convincing the client, strategy to use and the initial resistance while convincing the project teams. Earning the trust factor from teams that are "first time doers" was more challenging with multiple negotiation. The Kanban board we used in teams aids the teams to become more open in their daily standups. These are the distributed teams working in two different shifts where ceremonies are not as easy as it would happen in co located teams.

As an agile coach eliminating the fear of just being fearful from various levels of hierarchical organization have given multiple perspectives .When we dissected the roadblock with senior management and middle management , their common query was how Daily standup meeting and retrospective will be exclusive compared to review meetings and weekly meetings that happens as per their cadence?

As per the empirical process control theory, the ceremonies when it get time boxed and practised day in and day out ,there are evidences for behavioral pattern change. Infact weeds out the invisible queues formed.

Techniques used over here in addressing the problems encountered:

1.cross pollinated through demo to hear from team where ceremonies are used regularly

2.Brought in an Infrastructure to bring in free flow communication irrespective of locations

3.Brought in leads in multiple tracks to attend the daily standup meeting when complete team work in war rooms at urgent scenarios.

4.Negotiated with "Work in Progress" limits with client at times whenever it overflows.

5.Retrospective and DSM has brought in better cost of ownership with individuals and triggers for kaizens in retro.

Experimentation results after couple of months.

1.Teams have become self organized irrespective of working from anywhere, nevertheless being in hierarchical org.

2. Open tickets with aging more than a period of time got reduced significantly.

3.Teams are pulling tickets more than a Manager pushes it

4.Scrum Master has evolved with better emotional intelligence where he draws clear cut line to refrain from micro management .Henceforth conscious KPI's are used without touching the sense of freedom among team members

5.Weekly review meetings nowadays uses live dashboards to have discussion with senior management and client

Last but not the least,Client has appreciated the team for making a defect free zone in one of the geographies in a shorter span of time

 
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Outline/Structure of the Case Study

1.Adopted ceremonies in traditional projects

2.structure used to make the team to believe in power of ceremonies

3.What is Z factor that made it work?

4.What is the belief and mindset after migration?

5.How individual WIP limits helped team to negotiate with client?

6.How project problem statement has become a game of fun?

Learning Outcome

Beginners will get way out to bring in agile transformation in hard core waterfall followers

Beginners will be able to convince the client

Would able to bring in a mindset change where folks think ceremonies will add little feel good factor compared to review meetings

Target Audience

beginner

Prerequisites for Attendees

participants who are trying to transform their projects from primitive way of working to agile way of working.

Participants may have failures while transforming the projects in AMS scenario

Participants from hierarchical organisation

schedule Submitted 4 months ago

Public Feedback

comment Suggest improvements to the Speaker
  • sathya
    By sathya  ~  3 months ago
    reply Reply

    TV: any review comments

    • Tathagat Varma
      By Tathagat Varma  ~  3 months ago
      reply Reply

      Sathya, we normally stay away from discussing any specific framework or methodologies at Agile India. Specifically, in this track, we want to really devlop our understanding of agile mindset at large. So, instead of focusing specifically on scrum or kanban, is there a way you could reconsider the proposal that brings out speicfic aspects of the problem that lend themsleves better to a specific class of problems, and thus well-suited for a given problem-solving genre if you will. 

      • sathya
        By sathya  ~  3 months ago
        reply Reply

        Hi TV,

        When will I know is the proposal been accepted?

      • sathya
        By sathya  ~  3 months ago
        reply Reply

        I have updated with respect to your inputs. Feel free to add anymore

  • Nambitious
    By Nambitious  ~  4 months ago
    reply Reply

    I like these aspects of the submission, and they should be retained: Kanban a a technique - the pros and cons

    • ...

    I think the submission could be improved by: Adding your experience at Infosys so listeners can get more idea about how Agile works in large organisations.

    • organisations
    • sathya
      By sathya  ~  4 months ago
      reply Reply

      Hi Nambirajan,

      I would add this input on how agile works on large organisations

  • Minakshi Sharma
    By Minakshi Sharma  ~  4 months ago
    reply Reply

    I like these aspects of the submission, and they should be retained:

    The way context setting was done by relating to FIFA and establishing connect with IT world.

    I think the submission 

    • sathya
      By sathya  ~  4 months ago
      reply Reply

      Hi Minakshi,

      Thanks for quoting about the example and the flow

  • Priya
    By Priya  ~  4 months ago
    reply Reply

    I like these aspects of the submission, and they should be retained:

    • ...Initial Struggle /hiccups during the transformational stage of any agile engagements and Kanban Pros and cons

    I think the submission could be improved by: The initial Struggles during the transformational stages , how to overcome bringing in mindset change/cultural shift with knowledge workers and to stabilize the journey

    • ...
    • sathya
      By sathya  ~  4 months ago
      reply Reply

      Hi Priya,

      We would definitely add the experience from team while they were working on waterfall way

  • Deva V
    By Deva V  ~  4 months ago
    reply Reply

    I like these aspects of the submission, and they should be retained:

    • Good example quoted using FIFA
    • Kanban Pros and Cons

    I think the submission could be improved by talking about adopting to Devops.

    • sathya
      By sathya  ~  4 months ago
      reply Reply

      Hi Deva,

      Thanks for your input.We would like to add DevOps in the next phase as team is very new to Kannan principles.


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    If you don't have habits and want to learn how to create good habits? ==> Come to this session.
    If you want to understand what is the value of habits? ==> Come to this session.



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    Mike Lyles - Visual Testing: It’s Not What You Look At, It’s What You See

    90 Mins
    Tutorial
    Beginner

    How many times have you driven all the way home, only to realize you didn’t remember anything from the drive. Your mind was in a different place, and you were driving on autopilot. Or maybe you walk out to your garage and get in your car every day and are so used to the surroundings that you don’t notice that something has been taken or moved to a new location. When our eyes are so familiar with the things we see every day, our brains are tricked into believing that there is nothing that has changed.

    In the popular USA TV show, “Brain Games”, we find many exercises where you, the audience, are asked to pay attention and focus on what is happening. That simple focused attention gets the majority of people in trouble, because the art of focusing on a specific area or activity prohibits the audience from seeing things that are going on around them. This “inattentional blindness” causes key details to be missed. Your brain is the most complex tool that you will ever have in your possession. However, with a highly complex tool comes the need to ensure that it is used appropriately and to its full potential.

    In the testing profession, such focused concentration, leading to “inattentional blindness” can be detrimental to the success of the product being delivered. As testers, we must find a way to constantly challenge our visual images and prohibit our brain from accepting that there are no changes which could impact the quality of the product. It is critical to be aware of the entire surroundings of the testing activity and to be able to recognize and call out changes that may be easily overlooked without an attention to detail.

    In this presentation, Mike Lyles will challenge the audience to literally “think outside the box”. The audience will be given specific exercises to show how that the human mind sometimes overlooks details when they seem visually insignificant or unrelated. We will examine how testers can become better prepared for such oversights and discuss strategies that can be used immediately in your organizations. The key to eliminating the risk of oversight and missed problems is learning how to identify the areas where you may have originally ignored a focused effort.

    Takeaways:

    • An understanding that no matter how good we believe we are as testers, we have to realize that there is the possibility of being so familiar with a product that our eyes do not notice changes that sneak in.
    • Tips to recognizing patterns and potential gaps that many visual testing activities may miss
    • Techniques that can be used in becoming a better visual tester.