The Prioritization Conundrum...and how to come out of it!

Let’s face it – we work in a time constrained and fast paced work environment. The plethora of urgent, and often competing priorities not only make it difficult to decide what takes precedence, but also add a lot of complexity and stress to the teams.

We already know that proper prioritization can help resolve these challenges. But most often the bigger challenge is to be able to prioritize effectively and accurately to achieve the right output.

If you would like to learn about effective prioritization techniques – Please join Toby Rao for a fun, interactive and informative discussion.


Outline/Structure of the Talk

Toby will start the session by setting the expectations and the foundation for the session. He will discuss and unpack the methods, frameworks and techniques available today. (Examples: Opportunity scoring, Story Mapping, Stacked ranking etc.) He will facilitate an understanding of the traps and challenges involved with prioritization and share some personal stories to drive home the points.

Toby will discuss his recommendations of 5 ‘go-to’ prioritization methods that are not only practical but are relatively easy to facilitate. He will facilitate a quick simulation exercise during which participants will choose the optimum prioritization technique for the unique needs pertaining to the program (simulated) to help the participants learn. He will conclude the session with a debrief to ensure that there are great ‘take home’ points!


  • Ice breaker and Context - Why prioritize? 05 min
  • Agile Prioritization Techniques 05 min
  • How to select the right technique (Interactive discussion) 05 min
  • Typical traps and how to avoid them 05 min
  • Top 5 Prioritization techniques that work 10 min
  • Let’s try it (Table exercise) 10 min
  • Debrief and closing 05 min

Learning Outcome

Participants will develop a good understanding of the challenges with Prioritization. They will learn about the methods and techniques that actually work. They will learn about the 5 top techniques they can immediately add to their toolkit. They will learn how to lead and facilitate prioritization with additional tips for success, and traps to avoid.

Taking part in the interactive and Table exercise parts of the session will help them retain the knowledge. Participants will leave this session with a good understanding of steps they can take to prioritize effectively, efficiently and change the game.

Target Audience

Agile Coaches, Scrum Masters, Product Owners, Release Train Engineers, Management, Leads and Agile practitioners

Prerequisites for Attendees


schedule Submitted 6 months ago

Public Feedback

comment Suggest improvements to the Speaker
  • David Fogel
    By David Fogel  ~  6 months ago
    reply Reply

    I like these aspects of the submission, and they should be retained:

    • I really like the topic in general - prioritization is a very difficult subject.  More specifically, I like the incorporation of an exercise on choosing the right technique and including some "debrief" time baked in to the time line

    I think the submission could be improved by:

    • I am curious to see the slides (the current link is for a video on another presentation topic).  Also, I would be curious to see the outline/Agenda taken to one more level - particularly, I would like to see more on the "how" section and the "traps" section.
    • Toby V. Rao
      By Toby V. Rao  ~  6 months ago
      reply Reply


      Thank you for your feedback. I will make edits to enhance it.



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