It's Not About The Tools: Facilitating Effective Meetings Across Distance

A face-to-face conversation is the most efficient and effective method of conveying information to and within a development team. So states the sixth principle of the Agile Manifesto.

Reality comes with a big "however." Work-at-home, outsourcing and inter-company partnerships mean that, more and more, we find ourselves n meetings where other participants are not in the same room. They may be around the corner or around the world. Some organizations invest in powerful tools to make this arrangement work well - or, sometimes, not so well. Others make do with audio only. Are we fooling ourselves when we call these events "meetings?" Maybe. Yet they're part of our world, so why not make the most of them?

In this lively session, you'll examine a proven pattern for facilitation, discover ways to overcome the challenges of virtual meetings and learn techniques that encourage meaningful participation. Most of these require more focus and ingenuity than expense.

Sue will share some of the techniques she learned as a teleworking pioneer in the '90s and a trainer of coaches, via distance, since 2003. Join us to explore ways you can bring your meetings with remote participants to life and respect everyone's time - including your own.

 
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Outline/structure of the Session

This session will be as interactive as possible within the 40-minute time frame.

The three key points we'll address are designed to respect meeting participants' time and create a good user experience:

  • The Arc of a Good Facilitation - a pattern for a facilitated meeting of any sort
  • The special challenges of virtual meetings and techniques to overcome them
  • Techniques that encourage meaningful participation
  • Bonus: Ways you can help when you're not the facilitator

5 min - intro and set the scene
30 min - introduce and explore the arc with quick activities at each of the six stages (apx 5 minutes for each one)
5 min - slack

Here's a link to the Facilitation Arc https://itsunderstood.com/?p=5182

Learning Outcome

Explore a proven pattern for facilitation
Discover ways to overcome challenges of virtual meetings
Learn techniques that encourage meaningful participation

Target Audience

Anyone who has to host or attend meetings with remote participants

Prerequisite

There is nothing to prepare for this session. Just bring a curious and open mind and a willingness to participate.

schedule Submitted 1 week ago

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