User Guide

Category:
  • helpHow to add a new Conference?

    • Click on  present on the top of ConfEngine home page.
      Create Conference
    • If you are not logged in then we'll redirect you to login page first. You'll be automatically redirected to add conference page once you are logged in successfully.
    • Fill up all the required information about the conference and click on 

      Note: Your conference is created but it's not yet public. Select a package by clicking here to see the pricing plan.
     
  • helpHow to email speakers?

    • Select Send Emails from the Admin menu

    • Select Speakers 

    • You can chose which category of speakers to send from the options below
    • Fill in the Subject and Message sections and click on 
     
     
  • helpHow to add a conference happening in multiple cities/venues?

    • Click on   on the ConfEngine Home Page.

    • If you are not logged in then we'll redirect you to the login page first. You'll be automatically redirected to the add event page once you are logged in successfully
    • Select your event type - “Conference” from the drop down and click

     

    • You will be directed to the “Add conference” form, fill the required fields

    • Navigate to the “Venue Details” section of the form and click to add a new city for your event. Fill in your details.

    • Click and follow the same process to add in the details of the multiple venues 
    • Once you have filled in all the required fields, scroll down and click to save the details of your conference.
     
  • helpHow to update conference details (urls, dates, themes, etc.)?

    • Select Update Conference from the Admin menu
    • Update the desired details and click 
    • Note:
      1. You won't be able to update the conference name, since conf-id is based on the name and used everywhere in the URLs. If we change the id, your links will break.
      2. If you don't see the admin drop down, make sure you are at your conference page.
     
  • helpHow to set up Live Streams with the “JioMeet” option?

    • Select Setup Live Streams from the Admin menu

    • Click on “Set up your Jiomeet Account”

    • Sign In/Up for JioMeet

    • Once you are connected to JioMeet, you will be directed to the Live Stream Setup Page, here click on   to set up meetings for each session in your schedule. 

    • Insert/Edit details of your session

    • Once completed, click to create a Jiomeet meeting link for your session
    • As per the schedule of your session, navigate to the schedule page of your conference and click on   to start each session

    • Once you start your session, you will be prompted to download or open your JioMeet App

    • After launching your JioMeet App, you will see your scheduled sessions, click on “Start” to start the same as per the schedule of your conference

    • You will enter a private meeting (Only Admins & Speakers for that session), once you and the speaker are comfortable with the platform & functionality, you can then click on “Broadcast” to start the meeting for all attendees as well

     
  • helpHow to set up Live Streams with the “Link” option?

    • Select Setup Live Streams from the Admin menu

    • Then set up the meetings for each session in your schedule by adding the link to the platform where your sessions will be streamed

    • Once you add the link, click on to save your links. 
     
  • helpHow to Opt for a Virtual Conference?

    • Once you have added in the information about your conference, navigate to the "Is Virtual" option

    • You can then choose from the following options to stream your conference sessions:

     

    1. Link (You have the option to directly specify a livestream URL for every session)
    2. JioMeet
    3. Zoom

     

    • Click Update Conference to save your changes. 


    Note: Choosing No indicates that it is a physical conference.

     
  • helpHow to attend a virtual conference?

    • Navigate to the schedule of the conference you wish to attend

    • Choose the session you would like to attend and click Join

    • You will be directed to the streaming platform where you can participate in the session chosen
     
  • helpHow to email sponsors?

    • Select Send Emails from the Admin menu.



    • Then click Sponsors



    • Fill in the Subject and Message sections and click on Send email.

    Note: You can Preview the email prior to sending it out, you will receive it at your registered email address.

     

     
  • helpHow to email attendees?

    • Select Send Emails from the Admin menu.



    • Then click on Attendees.




    • Fill in the Subject and Message sections and click on Send email.

    Note: You can Preview the email prior to sending it out, you will receive it at your registered email address.

     
  • helpHow to email the Program Team?

    • Select Send Emails from the Admin menu.

    • Then select Program Team

    • Fill in the Subject and Message sections and click on Send Email.

    Note: You can Preview the email prior to sending it out, you will receive it at your registered email address.

     
  • helpWhere can I view all my votes?

    • Under Admin > Submission Dashboard section.
     
  • helpHow do I keep the proposals private until accepted by the program committee?

    • While creating a new conference:
      • On the create conference page, you can scroll to Conference Settings section.
    • If you have already created a conference:
      • Navigate to conference page.
      • Select the Update Conference option from the Admin menu at the top right corner, this will take you to update conference page.
      • Scroll to Conference Settings section.
    • Check the option Keep submitted proposals private until accepted?.
    • This will ensure that when potential speakers submit their proposals they are not publicly visible anywhere.
    • Once the program committee accepts the proposal, only then the proposal would be publicly visible
    • Reject proposals will never be visible
    • Note:As soon as you add Invited Submissions, they would be publicly visible.
     
     
     
     
  • helpHow to see the conference stats?

    1. Go to conference info page.
    2. Click on About and then Statistics to see the conference stats.
     
     
  • helpHow to Import Attendees?

    • Select Import Attendees from the Admin menu

    • Enter the attendee list for the Conference by entering a tab separated list of First Name, Last Name, Email & Organization and click on “Upload”

    Note: Conference Organisers not using ConfEngine to register their attendees can use this function in case you would like to import your attendees to ConfEngine.

     
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