User Guide

• Click on add_circle_outline ADD CONFERENCE present on the top of ConfEngine home page.
  
• If you are not logged in then we'll redirect you to login page first. You'll be automatically redirected to add conference page once you are logged in successfully.
• Fill up all the required information about the conference and click on ADD CONFERENCE
  
  Note: Your conference is created but it's not yet public. Select a package by clicking here to see the pricing plan.

• Select Send Emails from the Admin menu

• Select Speakers 

• You can chose which category of speakers to send from the options below
  
• Fill in the Subject and Message sections and click on SEND EMAIL send

• Click on   on the ConfEngine Home Page.

• If you are not logged in then we'll redirect you to the login page first. You'll be automatically redirected to the add event page once you are logged in successfully
• Select your event type - “Conference” from the drop down and click

• You will be directed to the “Add conference” form, fill the required fields

• Navigate to the “Venue Details” section of the form and click to add a new city for your event. Fill in your details.

• Click and follow the same process to add in the details of the multiple venues 
• Once you have filled in all the required fields, scroll down and click to save the details of your conference.

• Select Setup Live Streams from the Admin menu

• Click on “Set up your Jiomeet Account”

• Sign In/Up for JioMeet

• Once you are connected to JioMeet, you will be directed to the Live Stream Setup Page, here click on   to set up meetings for each session in your schedule. 

• Insert/Edit details of your session

• Once completed, click to create a Jiomeet meeting link for your session
• As per the schedule of your session, navigate to the schedule page of your conference and click on   to start each session

• Once you start your session, you will be prompted to download or open your JioMeet App

• After launching your JioMeet App, you will see your scheduled sessions, click on “Start” to start the same as per the schedule of your conference

• You will enter a private meeting (Only Admins & Speakers for that session), once you and the speaker are comfortable with the platform & functionality, you can then click on “Broadcast” to start the meeting for all attendees as well

• Select Setup Live Streams from the Admin menu

• Then set up the meetings for each session in your schedule by adding the link to the platform where your sessions will be streamed

• Once you add the link, click on to save your links. 

• Once you have added in the information about your conference, navigate to the "Is Virtual" option

• You can then choose from the following options to stream your conference sessions:

1. Link (You have the option to directly specify a livestream URL for every session)
2. JioMeet
3. Zoom

• Click Update Conference to save your changes. 

Note: Choosing No indicates that it is a physical conference.

• Navigate to the schedule of the conference you wish to attend

• Choose the session you would like to attend and click Join

• You will be directed to the streaming platform where you can participate in the session chosen

• Select Send Emails from the Admin menu.

• Then click Sponsors

• Fill in the Subject and Message sections and click on Send email.

Note: You can Preview the email prior to sending it out, you will receive it at your registered email address.

• Select Send Emails from the Admin menu.

• Then click on Attendees.

• Fill in the Subject and Message sections and click on Send email.

Note: You can Preview the email prior to sending it out, you will receive it at your registered email address.

• Select Send Emails from the Admin menu.

• Then select Program Team

• Fill in the Subject and Message sections and click on Send Email.

Note: You can Preview the email prior to sending it out, you will receive it at your registered email address.

• Under Admin > Submission Dashboard section.

• While creating a new conference:
  • On the create conference page, you can scroll to Conference Settings section.
• If you have already created a conference:
  • Navigate to conference page.
  • Select the Update Conference option from the Admin menu at the top right corner, this will take you to update conference page.
  • Scroll to Conference Settings section.
• Check the option Keep submitted proposals private until accepted?.
• This will ensure that when potential speakers submit their proposals they are not publicly visible anywhere.
• Once the program committee accepts the proposal, only then the proposal would be publicly visible
• Reject proposals will never be visible
• Note:As soon as you add Invited Submissions, they would be publicly visible.

1. Go to conference info page.
2. Click on About and then Statistics to see the conference stats.

• Select Import Attendees from the Admin menu

• Enter the attendee list for the Conference by entering a tab separated list of First Name, Last Name, Email & Organization and click on “Upload”

Note: Conference Organisers not using ConfEngine to register their attendees can use this function in case you would like to import your attendees to ConfEngine.