User Guide - Manage Conferences

User Guide > Organisers > Manage Conferences
  • helpHow to add a new Conference?

    • Click on present on the top of ConfEngine home page.
      https://confengine.com/
    • If you are not logged in then we'll redirect you to login page first. You'll be automatically redirected to add conference page once you are logged in successfully.
    • Fill up all the required information about the conference and click on

      Note: Your conference is created but it's not yet public. Select a package by clicking here to see the pricing plan.
  • helpHow do I make my conference public?

    • Once you create your conference, by default the conference is not public (only visible to you).
    • Click on the payment link present on the alert box.
      It's okay if you missed this alert box. You can click here to see the pricing plan.
    • Select a package https://confengine.com/pricing
    • Choose the add ons that suits your need https://confengine.com/pricing
    • Once you've selected your package the price will reflect under Selection Summary section. https://confengine.com/pricing
    • After clicking Contact Us you will be able to send an email to sales@confengine.com and we'll get back to you as quickly as possible.
  • helpHow do I keep the proposals private until accepted by the program committee?

    • While creating a new conference:
      • On the create conference page, you can scroll to Conference Settings section.
    • If you have already created a conference:
      • Navigate to conference page.
      • Select the Update Conference option from the Admin menu at the top right corner, this will take you to update conference page.
      • Scroll to Conference Settings section.
    • Check the option Keep submitted proposals private until accepted?.
    • This will ensure that when potential speakers submit their proposals they are not publicly visible anywhere.
    • Once the program committee accepts the proposal, only then the proposal would be publicly visible
    • Reject proposals will never be visible
    • Note:As soon as you add Invited Submissions, they would be publicly visible.
  • helpHow to update conference details (urls, dates, themes, etc.)?

    • Select Update Conference from the Admin menu
    • Update the desired details and click
    • Note:
      1. You won't be able to update the conference name, since conf-id is based on the name and used everywhere in the URLs. If we change the id, your links will break.
      2. If you don't see the admin drop down, make sure you are at your conference page.
  • helpWhat are conference tasks?

    • Conference tasks help program chairs perform task management and tracking for the conference
    • Conference tasks are visible on a timeline graph to all users. This can help users understand the various milestones for the conference
    • Conference tasks can be assigned only to the program team members
    • Conference tasks can be public or private. Private tasks are visible only to conf chair and the assignee.
    • Conference tasks are of two types
      • User tasks are regular tasks which have an assignee
      • System tasks are special tasks which are there just for tracking purpose and are not assigned to anybody. These tasks are automatically closed at their due date.
  • helpHow to create conference tasks?

    • Click on Timeline on the left menu.
    • On the Tasks tab, click on
    • Enter details and click on to create the task
    • Note: Make sure you are at your conference page to see the Timeline option in the left menu.
  • helpHow to edit conference task?

    • Click on Timeline on the left menu.
    • Open the Tasks tab
    • To edit a task, click on edit button.
    • Edit details and click to save the changes.
    • Note: Make sure you are at your conference page to see the Timeline option in the left menu.
  • helpHow to delete a conference tasks?

    • Click on Timeline on the left menu of the conference page.
    • Open the Tasks tab
    • To delete a task, click on delete delete button.
    • Clicking on will delete the task.
      Note - this is an irreversible action.
  • helpHow to mark a conference task as in progress?

    • Click on Timeline on the left menu of the conference page.
    • Select Tasks tab.
    • When a task is created, they are in new status.
    • To mark the task in progress, click on the button.
    • A confirmation dialog will show up. Click on to mark the task as in progress.
    • Note:
      1. A program chair will see all tasks, while a program team member will see only those tasks which are assigned to them.
      2. Only conference tasks of type user can be marked as In Progress.
      3. Status will turn to once the task is marked as in progress.
  • helpHow to mark a conference task as completed?

    • Click on Timeline on the left menu.
    • Select Tasks tab.
    • You can mark a task as complete once it's status is "in progress".
    • By clicking on the you can mark the task as "completed".
    • A confirmation dialog will show up. Click on to mark the task as complete.
    • Note:
      1. A program chair will see all tasks, while a program team member will see only those tasks which are assigned to them.
      2. This is an irreversible action.
      3. Status will turn to once the task is marked as completed.
  • helpHow to Filter conference tasks?

    • Conference tasks can be filtered based on their action required, due date, assignees, task names, private task, type of task(user/system).
    • To filter based on
      - task action required, type Action
      - due date, type Due Date
      - assignee name, type Assignee name
      - task name, type task name
      - private task, type Private
      - type of task, type Type
      in the search box.
    • This will show the available filtering options, selecting them would filter the tasks.